- Students will consider the following scenario and make decisions based on their understanding of legal access to records.
- Student will be able to explain their decisions and how they would seek outside help in making those decisions.
You’re a records manager at a Massachusetts government agency. You regularly receive requests for information related to you agencies business practices. You have two employees working for you. One employee makes 12 dollars an hour, another make 15 dollars an hour. On Monday you received the following requests. (Look at the Bibliography for guidance)
- Files related to disciplinary actions against a specific officer. These file contain the home address of the officer and their email.
- A repeat requestor is asking for bid files related to road construction projects.
- A request for emails to and from agency officials regarding the construction of a new building and the bidding process. Some of the emails in the thread contain personal conversations and not government business.
- When would you have to respond to the requests?
- How would you determine what a reasonable fee would be for these requests? Would you waive the fee for any of them?
- What information do you think should be redacted or not given to the requestor?
- Student will consider the ethical dimensions of community outreach for archives and make appropriate decisions given a specific scenario.
Your archive has a well established history of giving talks to various groups in your community about the importance of archives and preserving family records. Usually the archivist who gives these talks gets lunch or some sort of refreshment during the presentation. Rarely are you given any sort of honorarium. You have a request to present the usual talk at the local Sons of Confederate Veterans.
- What do you do?
- What are the possible ramifications for working with this group for your archives?
- What are the possible ramifications for not working with this group?
- Boles, Frank. “” JUST A BUNCH OF BIGOTS” A CASE STUDY IN THE ACQUISITION OF CONTROVERSIAL MATERIAL.” Archival Issues (1994): 53-65.
- Students will plan appropriate archival outreach programing given a particular scenario.
You’re a new employee at a large and well-respected archive that has many types of collections from author personal paper collections, business collections and local community organizational records. This institution has a moderately successful lecture series that it host in the fall and spring, and a few research workshops throughout the year. It’s been noticed that participation has been trailing off over the last few events. Participants tend be older for lecture series or research workshops, but an English professor at a local college gives extra credit to his students for lectures that focus on your author collections. Those lectures tend to be well attended. Occasionally but not regularly, you conduct special tours and talks for local high schools.
- What would you do to improve the events and programing that already exist?
- How would you approach creating new programing that would bring in newer groups or reinvigorate previous participants?
- Rettig, Patricia J. “An Integrative Approach to Archival Outreach: A Case study of becoming part of the constituents’ community.” Journal of Archival Organization 5, no. 3 (2008): 31-46.